Coalinga-Huron Recreation and Park District


Facility Rental Frequently Asked Questions


WHAT IS THE CANCELLATION POLICY?  (Click here to see Page, “BKG”)

To avoid all penalties, cancellations must be in writing over 30 days prior to event.
The $25 Application Fee is non-refundable.  (Cancellation Fee is charged from Use Fees, not Deposit.)
Rain Outs (active rain) at Park Rentals will not be charged a cancellation fee.

 

 WHAT IS THE DEPOSIT USED FOR?  (All Deposits are charged prior to event)

The Deposit is used to cover costs for: Damages, Extra Cleaning, Cancellation Fees, Falsification of information on Application, or Not adhering to permitted times.
If Police Department is called to any event, all deposits are forfeited.

 

 DO I NEED A PERMIT TO USE A PARK?  (Click here to see Page, “PRK”)

All Parks are usable on a “First-Come, First-Served Basis” (If not already rented).  A Permit is required if: Event has over 50 people, or if Event is a “Non-Traditional” Activity. A Permit ensures that Park is reserved for you, and checked by staff prior to event.

 

 WHAT IF I HAVE ALCOHOL AT MY EVENT?

Renter is responsible for attendee’s behavior.  All alcohol events must have proper permits.
CHRPD Permit is required whenever Alcohol is served at a function.  (No alcohol at park events)
ABC License is required if Alcohol is sold by any means (tickets, admission fee, or donations).
Alcohol is limited to Beer & Wine only, No Hard Liquor (No additional supplies allowed during event).
Alcohol is limited to a 6-Hour Duration within your event.  (Event may be longer than 6 Hours.)


 

 DO I NEED TO HAVE SECURITY AT MY EVENT?

Security is required for any event with alcohol. (CHRPD will hire the security company on your behalf.)
Security is required for any “Banquet” (without alcohol), to include: dinners, dances, weddings, food.

 

 WHAT OTHER THINGS REQUIRE SPECIAL PERMISSION?

Health Permit (from Fresno County) is required for events Serving Food to Public.
Other Items Include: Non-CHRPD BBQ’s, Electricity, Water, Use of Parking Lots, Amplified Sound, Tents, Booths, Vendors, Decorations, Stages/Structures, Generators, Security, Portable Toilets, etc.

 

 WHAT IF EVENT DETAILS CHANGE AFTER SUBMITTING APPLICATION?

Changing times of event may be considered as a cancellation (Per CHRPD Discretion).
Renters must notify the CHRPD of any changes, in writing, in order to avoid falsification of information on their Application, resulting in the shutdown of the Event, and the forfeit of their full deposit.
Renters who stay after “Rental Time”, or have more “Attendees”, as listed on permit = forfeit deposit

WINTER/SPRING 2017 PLAYbook